NSEA
March 13, 2012 Minutes
The March 13, 2012 Board Meeting was called to order at 6:35 pm at theFerrysburgCity Hall.
Board members present were Mr. Baines, Bandstra, Davidson, Herkner. Mr. Thornhill was present as legal counsel. Additional Association members present were Mr. Tom Whall, Mr. Jim Davidson, and Mr. David Custer.
I. Secretary’s Report
The minutes of the January 20, 2012 meeting were reviewed and approved.
II. Treasurer’s Report
Mr. Baines reported in the absence of Mr. Spyker.
Mr. Baines is collecting the Association member dues from the Post Office Box.
Forest Tax and Accounting will provide quarterly accountings for the Association.
Bills submitted were approved by the Board.
Mr. Brian Sinett’s engineering report regarding the Ufer construction project. This bill will be paid by the Ufer escrow account.
Parmenter O’toole legal fees (title search).
Costs of sending out ballots for bylaw change proposal (paper, envelopes, postage).
III. Old Business
a. Ufer new home construction project – 18235 N. Shore Estates Rd.
Mr. Baines reported that he reviewed the construction plans with the contractor, DEQ, and Township.
The Association’s recommendations regarding management of water run off was sent to the builder and was approved.
Project construction was approved by the Board and construction has begun.
b. NSEA Bylaw change
Mr. Thornhill provided a summary of the current mechanism of Association vote tabulation as defined in the NSEA bylaws, the proposed changes in vote tabulation as defined by the 2006 resolution to the Summer Resort Act of 1929, and the results of the title search, which emphasized the difficulty in identifying those who are entitled to vote and the number of votes required to approve a proposal using the bylaw guidelines (see addendum).
IV. New Business
a. Mr. David Custer’s garage construction proposal
The Custer constructon project was discussed at length. The Board did not feel they could provide approval to build a structure which extended into the road right of way.
b. Method of vote tabulation for current proposal
It was suggested by Mr. Thornhill that a definitive method of vote collection and tabulation be defined for the current proposal, including appointing an election committee.
Methods of collecting ballots and counting votes for the current proposal were discussed. Currently the returned envelopes are being collected from the NSEA Post Box but NOT opened. A definitive method for vote tabulation will be defined at the next Board meeting in May.
V. Next NSEA Board Meeting
May 8, 2012, 6:30 pm at the Spring Lake Public Library.
The meeting was adjourned at 7:55 pm
Respectfully Submitted,
Peter B. Herkner
Addendum
Number of envelopes sent—115
Number of ballots sent—142
Number of total signatures required—203
Number of NSEA members (landowners)—162
Number of lots with more than one owner—56
Number of members with more than one vote—25
Number of lots:
Subdivision 1—40 (lots 36-75)
Subdivision 2—22 (lots 76-96 + outlot A)
Subdivision 3–30 (lots 97-126)
Subdivision –20 (lots 127-143 + Outlots A & B+ 100’ North of Outlot A)
Total—112 (111 + 100’ North of Outlot A)
There are 3 unplatted (non-NSEA) lots on the road not included in the above count.
Number of vacant lots—18 + half of 5 others (131, 136, 140, 141, 142)