October 11, 2011 Minutes
The October 11, 2011 Board meeting was called to order at 6:35 pm at the Spring Lake Public Library.
Board members present were Mr. Baines, Bandstra, Davidson, Spyker, Herkner, and Ms. Cooper. There were no additional Association members in attendance.
I. Secretary Report
The minutes of the September 13, 2011 minutes were reviewed and approved.
II. Treasurer’s Report
See accounting spread sheet.
Mr. Spyker and Baines have signed the signature cards at Chase Bank and are authorized to sign Association checks.
Mr. Spyker reported that all bank statements will be sent to the Association’s post office box.
Mr. Spyker has established an on line account for the Association’s Chase account.
IV. Old Business
a. Association Bookkeeper
Mr. Davidson reported that he and Mr. Spyker have interviewed Forest Tax and Accounting Services, and were of the opinion this accounting service was very qualified. The services provided included accounting, billing, and quarterly reports.
Mr. Bandstra moved that Mr. Spyker, Davidson, and Baines have the authority to finalize an agreement. The motion seconded by Mr. Baines and passed 6 – 0.
b. Bylaw Change
It was agreed that the focus of this Board is to clarify the method of vote tabulation to pass a proposal from a yea vote of the majority of Association members to a yea vote from the majority of members submitting votes. This would require an amendment to our bylaws. Legal input from Mr. Thornhill was felt to be necessary prior to proceeding. The board recommended that a subcommittee be established which would interface with Mr. Thornhill and define the specifics of presenting this proposal to Association members. The subcommittee will consist of Mr. Baines, Dr. Herkner, and Ms. Cooper. The subcommittee will report its recommendations to the Board at the next meeting in January 2012.
c. Beach Easements / Walkways
Maintenance of the beach easements and walkways was discussed and it was concluded that the Association (Board) currently did not have the resources to maintain the easements and walkways or accept the liability associated with the structures. Therefore it was the opinion of the Board that members who utilize the easement walkways have the responsibility of maintaining them.
d. Retaining Wall
The retaining wall constructed by the Association was studied by Mr. Baines who felt it could be reinforced. An estimated cost of $1500 was submitted. It was suggested a second bid be obtained and Mr. Baines agreed to obtain this.
IV. New Business
a. NSEA Website
It was suggested that members be encouraged to refer to the NSEA website for important Association information which will be posted in the News or Document sections. In addition questions or comments can be submitted to the Board by using the Contact the Board icon.
Directing the members to use the NSEA website will be included in the dues billing.
b. Building Projects
1. Documents were presented to the Board by the Custers outlining their plans to build a garage on their property. The plans were reviewed and appeared to conform to the Association guidelines. Final approval depends on possible additional input from other agencies (SpringLakeTownship, DEQ) as well as conforming to Association guidelines for water run off management.
2. It was reported the Bethune project was not presented to the Board for approval. Mr. Baines has reviewed the project and been in communication with the Bethunes. The Board recommends that the permeable strip adjacent to the road be maintained.
V. The next meeting of the NSEA Board will be January 10, 2012.
The meeting was adjourned at 8:35 PM.